Get Set-Up as a Bartlett Supplier

Our goal is to automate the entire purchase-to-pay cycle, allowing both Bartlett and our suppliers to better track, manage and optimize purchase orders and invoices. To accomplish that goal, we use Coupa – a cloud-based spend management solution that helps organizations streamline the purchase-to-pay process.

There are many benefits for our suppliers in using Coupa:

  • Access to purchase orders: View and acknowledge purchase orders electronically, eliminating the need for paper-based processes.
  • Electronic invoicing: Submit invoices directly through the platform, ensuring faster processing and payment.
  • Real-time invoice status tracking: Monitor the status of your invoices and identify potential issues quickly.
  • Improved communication: Direct communication with buyers through the platform for quicker response to queries.
  • Centralized supplier information: Maintain and update your company profile, including contact details and banking information in one place.
  • Catalog management: Create and manage product catalogs to showcase your offerings to buyers easily.
  • Reduced administrative burden: Minimize paperwork and manual data entry by using the digital platform.
  • Potential for increased business: Visibility to a wider customer base through the Coupa network.
  • Purchase requisitions/purchase orders: Automates requests for goods and services.
  • Invoicing: Streamlines invoice submissions and processing.

New Suppliers: Getting Started with Coupa

If you’re a new Bartlett supplier, Bartlett will send you an onboarding questionnaire via email. That email will contain two options:

  • Join and Respond: This option will allow you to connect to Bartlett using the Coupa Supplier Portal (CSP) and fill out the onboarding questionnaire.
  • Respond Without Joining: This option allows you to complete the onboarding questionnaire and be set up for Supplier Actionable Notifications (SAN).

View a step-by-step guide on how to complete the onboarding questionnaire.

Existing Suppliers

Bartlett will send you an email asking to connect with them through Coupa using one of the following methods:

  • cXML (Commerce Extensible Markup Language): Ideal for suppliers with integrated systems, cXML enables automated, real-time data exchange between your system and Coupa. This reduces manual entry, minimizes errors, and speeds up processing.
  • CSP (Coupa Supplier Portal): A free user-friendly, web-based portal requiring no technical integration. It’s perfect for suppliers seeking simplicity, offering easy PO access, invoice submission, and payment tracking.
  • SAN (Supplier Actionable Notification): Best for suppliers preferring email-based workflows, SAN allows you to receive POs and submit invoices directly via email notifications, providing flexibility without requiring portal access or system integration.

Please respond to the email specifying your preferred connection method.

Coupa Supplier Portal Guide

For more information on Coupa Supplier Portal, check out this supplier portal guide.

Bartlett’s Purchase Order Terms and Conditions

Note: the supplier will need to confirm the appropriate Terms for Goods, Services or Goods and Services

Questions? Review this FAQ or reach out to procurement@savageco.com.